Event Overview

• Client: A leading securities depository supporting a prominent life insurance company
• Industry: Financial Services
• Event Type: Annual General Meeting (AGM)
• Services Delivered: Hybrid Event Execution, Live Streaming, Webcasting, Multi-Camera Video Production, Video Conferencing Integration and Technical Event Management
• Location: Mumbai
• Attendees: Shareholders attending remotely and key stakeholders participating from the venue
• Technology Used: 10-camera production setup, Microsoft Teams, Webex, dedicated 24 Frames Digital webcast page, expert technical crew & manpower, hardware setup, production equipment and streaming infrastructure
• Date: 30 June 2026

Client Background & The Brief

The organisation is one of India’s leading life insurance companies, offering life insurance, investment and long-term financial protection solutions to customers across the country. As part of its corporate governance and regulatory commitments, the organisation conducts its Annual General Meeting to present annual performance, address shareholder matters and enable transparent communication between the leadership and shareholders.

For its 26th Annual General Meeting, the brief was to deliver a professionally managed hybrid AGM that connected the physical meeting venue with shareholders joining remotely. The event required reliable, secure and broadcast-quality live coverage across Microsoft Teams, Webex and a dedicated 24 Frames Digital webcast page, supported by a 10-camera production setup and coordinated technical operations.

Objective

• Deliver a seamless and professionally managed hybrid Annual General Meeting for a leading life insurance company.
• Ensure uninterrupted, high-quality live streaming for shareholders attending remotely.
• Provide broadcast-quality audio, video, lighting and multi-camera production throughout the event.
• Enable smooth coordination between onsite speakers, event stakeholders and virtual participants.
• Manage presentations, speaker transitions and the complete show flow with precision and minimal downtime.
• Maintain a secure, reliable and compliant event environment aligned with corporate governance requirements.
• Execute the AGM within the planned timeline while ensuring operational excellence and technical reliability.

What We Did

24 Frames Digital delivered end-to-end technical production and hybrid event execution for the 26th Annual General Meeting of a leading life insurance organisation, ensuring a consistent experience for shareholders and stakeholders across all participation platforms.

Strategy & Technical Planning

• Coordinated with the securities depository team, the life insurance organisation and key event stakeholders to map the complete AGM agenda, presentation flow, speaker sequence and remote participation requirements.
• Designed a unified production workflow connecting the physical venue, Microsoft Teams, Webex and the dedicated 24 Frames Digital webcast page.
• Planned backup systems, signal routing and monitoring protocols to minimise risk and maintain business continuity.

Multi-Camera Production & AV Setup

• Deployed a 10-camera production setup to capture speakers, leadership interactions, shareholder proceedings and venue-wide coverage from multiple perspectives.
• Managed professional audio, video and lighting systems to deliver clear sound, polished visuals and consistent broadcast quality.
• Handled real-time camera switching, programme output, presentation feeds and content playback throughout the AGM.

Hybrid Streaming & Platform Integration

• Delivered live streaming simultaneously through Microsoft Teams, Webex and a dedicated 24 Frames Digital event page.
• Managed platform integration, encoding, stream distribution and real-time monitoring to ensure stable transmission.
• Supported coordinated communication between onsite proceedings and remote shareholder participation.

Show Flow Management & Live Execution

• Managed presentations, speaker transitions, session cues and event timing in close coordination with the client and production teams.
• Deployed dedicated onsite technical direction, streaming operators, camera teams and support crew for smooth execution.
• Conducted technical checks and rehearsals before the event and maintained continuous monitoring and troubleshooting during the live proceedings.

Key Focus Areas

• Broadcast Quality: Delivering clear, professional and consistent visuals through a 10-camera production workflow.
• Reliability: Maintaining uninterrupted transmission across multiple streaming and video conferencing platforms.
• Security & Compliance: Supporting a controlled and dependable environment suitable for a regulated shareholder meeting.
• Coordination: Synchronising the securities depository, corporate stakeholders, onsite production teams and virtual platform operators.
• Shareholder Experience: Providing remote attendees with easy, stable and high-quality access to the AGM proceedings.

Challenges & Solutions

Challenges

• Managing simultaneous live delivery across Microsoft Teams, Webex and the dedicated webcast page.
• Coordinating a 10-camera setup while maintaining consistent visual language and smooth transitions.
• Ensuring uninterrupted audio-video delivery during a time-sensitive and compliance-led corporate meeting.
• Managing presentations, speaker changes and remote participation without disrupting the formal AGM flow.

Solutions

• Created a detailed technical and show-flow plan covering every platform, signal path, speaker cue and presentation segment.
• Used experienced camera, audio, streaming and production teams with clearly defined responsibilities.
• Implemented real-time stream monitoring, backup systems and contingency workflows for key technical components.
• Conducted rehearsals and technical checks to validate camera positions, audio clarity, presentation switching and platform connectivity before going live.
• Maintained continuous coordination between the venue team, client stakeholders and virtual platform operators throughout the AGM.

Results & Impact

• Successfully executed the 26th Annual General Meeting as a professionally managed hybrid event.
• Delivered stable, high-quality live coverage across Microsoft Teams, Webex and the dedicated 24 Frames Digital page.
• Provided comprehensive and dynamic event coverage through the 10-camera production setup.
• Enabled shareholders to access the AGM remotely with clear audio, video and uninterrupted proceedings.
• Maintained smooth presentation management, speaker transitions and event flow throughout the meeting.
• Allowed the client leadership and stakeholders to focus on the AGM agenda without technical distractions.

Client Feedback

The execution demonstrated the value of detailed planning, platform redundancy and experienced technical management for a high-stakes Annual General Meeting. The event was delivered with professional coordination, reliable streaming and consistent production quality across all participation channels.

The client appreciated the seamless AGM execution, reliable streaming across Microsoft Teams, Webex and the dedicated event page, and consistent production quality. They also valued the team’s technical preparedness, responsive onsite support and smooth coordination across all participation channels.

Visual Highlights

Event Photographs: View event photographs