Event Overview

• Client: IAMAI - Global Fintech Fest (GFF) 2025
• Industry: Others (Fintech)
• Event Type: Conference / MICE
• Services Delivered: Live Streaming, Video Production Services, Multi Camera Coverage for events, Video Production Services, Video Conference Services for event
• Location: Mumbai
• Attendees: Global online audience via social media and mobile application
• Technology Used: Expert technical crew & manpower, advanced hardware setup, on-site encoders, production equipment & large-scale infrastructure
• Date: 6 October – 9 October 2025

Client Background & The Brief

The Global Fintech Fest (GFF) is an annual conference on fintech and related sectors and is recognised as the world’s largest conference focused on fintech. The event brings together global policymakers, regulators, central bankers, industry leaders, innovators, and academicians to discuss, deliberate, and showcase challenges, solutions, and innovations within the fintech ecosystem

The conference features extensive industry participation, with a large number of exhibitors from across the world and multiple conference tracks running simultaneously.

For the 2025 edition, GFF introduced an AI-based content availability feature on its platform/app. This enabled users to access content from various conference tracks and interact with an AI bot based on the sessions conducted.

To support this initiative, the brief required a highly reliable and robust video production setup capable of capturing sessions across multiple halls and feeding recorded conference data to the AI platform almost in real time, ensuring content availability immediately after each session concluded.

Objective

• Capture simultaneous multi-track conference sessions
• Ensure conference video data is made available to the AI platform in real time
• Maintain consistent capture quality across all conference rooms
• Execute uninterrupted live capture over multiple event days
• A total of 11 conference rooms were running parallel sessions that required simultaneous video capture.
• Live streaming of select sessions on various online portals including Youtube and client’s website and APP
• Provision for two way interactivity for speaker/presenter not able to travel to the event location using video conference technology

What We Did

To achieve the client’s objective, detailed planning was carried out to manage simultaneous session capture across multiple venues while ensuring timely data delivery to the AI platform.

• Deployed dedicated setups across all 11 conference rooms simultaneously
• Installed on-site encoder systems to support immediate processing and delivery of captured sessions
• All sessions were made available separately for archival purpose on immediate basis after the session ends
• Assigned trained and experienced technical manpower who understood the critical nature of real-time delivery requirements
• Ensured all production workflows aligned with the quality and format requirements specified for the AI platform
• Deployed video conference facility wherever required for the sessions where presenter would be joining remotely

Multi-Platform Live Streaming

• Scale: Managing video capture across 11 parallel conference rooms
• Coordination: Aligning with individual hall event managers to ensure no session was missed
• Timeliness: Feeding captured session data to the AI platform with minimal turnaround time
• Reliability: Ensuring uninterrupted capture throughout the event duration

Challenges & Solutions

Challenges

• Deploying adequate technical resources and manpower at the required scale
• Coordinating capture schedules across multiple halls running simultaneously
• Meeting specific video quality requirements mandated by the AI platform
• Managing last-minute changes common in large global conferences, such as:
• Additional live streaming requests on sponsor platforms
• Virtual speaker participation arranged at short notice

Solutions

• Leveraged 24 Frames Digital’s infrastructure strength and experienced teams to deploy resources efficiently
• Assigned experienced event managers and technical coordinators to manage hall-level coordination
• Planned buffer capacity and contingencies in advance to accommodate last-minute requirements
• Maintained continuous coordination with the client and AI platform teams to ensure smooth execution

Results & Impact

• Successful capture of all parallel conference sessions across 11 rooms
• Timely availability of session content on the AI platform after session completion
• Consistent and reliable video production throughout the multi-day event
• Enabled the client to deliver an enhanced content experience aligned with their AI-driven initiative

Client Feedback

Given the critical nature of the requirements and the importance of timely content availability, execution accuracy was a key priority for the client. These expectations were addressed through detailed planning, clear execution strategies, and structured coordination. As on-ground execution progressed, the client expressed satisfaction with the team’s preparedness, seamless coordination, and ability to deliver at scale without disruption.